Revantage

Administrative Assistant/Office Manager

ID
2023-4866
Job Locations
US-FL-Tampa

Overview

Founded in 2018, Longview Senior Housing is a Blackstone portfolio company focused on senior housing. Headquartered in Tampa, Florida, Longview oversees a high-quality portfolio of more than 90 assets that extends across 23 states and Canada

 

We are searching for an Administrative Assistant who is a dynamic problem-solver and thrives in a dynamic environment, juggling multiple priorities and interested in learning new things.  This position will report to the CEO and will serve as an administrative assistant and office manager.    

Responsibilities

  • Experience with calendaring and coordinating travel and other arrangement; compiles documents for travel related meetings and travel and expense reports.
  • Organize internal and external meetings and conferences.
  • Prepares agendas, notices and minutes for meetings.
  • Coordinate details of event planning such as conferences, marketing and broker events, business meetings, and employee appreciation events.
  • Provide office management and administrative support to a team of 5-12 employees.
  • Obtain or provide requested information.
  • Place calls as requested, conduct online research to schedule or confirm meetings.
  • Maintain calendar and schedule appointments and meeting rooms.
  • Handle incoming and outgoing email and mail as necessary, routing and directing calls and information as appropriate.
  • Interface with employees, visitors, and outside contacts for executives.
  • Acts as liaison in coordinating and disseminating approved information.
  • Assist in the preparation of packages and requests for information.
  • Create and maintain files, databases and spreadsheets.
  • Draft general correspondence, memos and letters, many of which are confidential in nature.
  • Independently responds to and or initiates routine correspondence.
  • Process Executive Department invoices for payment.

Qualifications

  • High School diploma required.
  • Excellent organizational and oral and written communications skills.
  • Six plus years of administrative experience, including executive level support.
  • Excellent technical, interpersonal, and analytical skills required.
  • Works well as part of a team, takes ownership in projects, and works quickly and effectively under strict deadlines.
  • High proficiency with Microsoft Word and Microsoft Outlook.
  • Ability to multitask in a fast-paced environment
  • Must exercise discretion in handling confidential and sensitive information
  • Able to work independently and keep executives informed of the general status of work in progress
  • Experience working with high-level executives in a fast-paced environment
  • Possess an entrepreneurial spirit

 

Preferred Qualifications:

  • Bachelor’s Degree
  • Real Estate or Financial Services industry experience

 

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